A special meeting of Senate was held on the 16th of May 2018 and the following resolutions on the revised academic programme were made:


  1. Students at both campuses should write the same assessment papers, as no duplicate assessments should be allowed, due to the risks associated with such arrangements.
  2. Senate approved the proposed revised assessment dates for both the Bloemfontein and Welkom campuses, namely:
    • 04 June to 22 June 2018 – main assessments;
    • 25 June to 29 June 2018 – marking of and claiming for main assessment papers written from 20 to 23 June 2018 (moderation, entering of marks and calculation of final marks);
    • 04 July 2018 -  publication of main assessment results;
    • 17 to 21 July 2018 – sickness, special and re-assessments for both the Bloemfontein and Welkom campuses; and
    • 29 May 2018 – second quarter test marks for subjects other than continuous assessment subjects entered into the ITS system by faculties.

Note the following arrangements:

  1. Based on the above proposed revised assessment dates for both the Welkom and Bloemfontein campuses, and for purposes of not losing too much lecturing time, it was agreed that lectures will commence on 16 July 2018 on both campuses, for modules that are not affected (i.e. no changes to the July 2018 tuition timetable for modules that are not affected). Any challenges around this matter will be accommodated by the relevant Deans and HoDs.
  2. Pertaining to the academic programmes of Tourism, Office Management and Marketing, where some students have to go for WIL, Deans will engage with the DVC: Teaching and Learning, the Deputy Registrar: Academic Administration, and the relevant HoDs, to identify burning issues. Those students who have to go and do WIL will be accommodated individually. The Director: WIL should liaise with relevant employers to sensitise them in this regard, and to make special arrangements for placements and/or re-assessments of the affected students.
  3. For Teacher Education students who would be going for teaching practice during the third week of July 2018, special arrangements pertaining to re-assessments would have to be made to be written on their return from doing their teaching practice, if the number of students affected warrant such arrangements.
  4. The relevant Deans and HoDs will engage with the DVC: Teaching and Learning, and the Deputy Registrar: Academic Administration, to deal with all special cases (e.g. third-year Hotel School students; Teaching Education and Engineering students, and students that have to go for WIL). Deans will deal with operational matters related to the revised assessments.
  5. Second-semester registration of subjects relies on the passing of subjects. However, due to the special circumstances around the assessments, affected students would be accommodated to attend classes in the third term of 2018, for the period until the marks of the sickness, special and re-assessments are released, and to register thereafter if they have passed, or cease attendance if they have failed the relevant module, which is a prerequisite for the follow-up module.
  6. The DVC: Teaching and Learning would communicate to the Deans and staff, and the Deputy Registrar: Academic Administration would communicate to the students, the Senate-approved revised assessment dates for students for the second term of 2018. The Deputy Registrar: Student Services will brief the SRC President of the Bloemfontein campus about these changes.
  7. The Director: International Office will make special arrangements for affected international students, where required, with the Deputy Registrar: Academic Administration.
  8. Lectures will cease on 1 June 2018 for the Welkom campus, and as per the Calendar for the Bloemfontein campus.

Deputy Vice-Chancellor:  Teaching and Learning

Prof. David Ngidi


Created: 17 May 2018

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